How to read and interpret an exported Logmate logbook.
Time format
All times are in Pacific/Auckland timezone (NZST or NZDT). Times use 24-hour format. Dates use dd MMM YYYY format (e.g. 15 Mar 2026).
Shift record structure
Each exported shift includes:
Reference number — unique shift identifier
Lock status — whether the shift is locked (permanent) or still open
Shift summary — date, start time, end time, shift work duration, period work duration
Work logs — list of all entries in the shift
Modifications — changes made to auto-generated values (if any)
Entry types
Each work log entry has a type:
Type | Meaning |
Drive | The driver was driving a vehicle. Includes vehicle registration and odometer readings. |
Other Duty | Non-driving work such as loading, paperwork, or vehicle maintenance. |
Break | A rest break. Only breaks of 30 minutes or more count as valid rest. |
End Shift | Marks the end of the Work Shift. |
Shift states
State | Meaning |
On Duty | Shift is active. The driver is currently working or on break. |
Ended | Shift is finished but not yet locked. Entries can still be edited. |
Locked | Permanent record. No changes allowed. |
Locked shifts show a lock icon and date. Only locked shifts are supplied to TSL Holders.
Violations
A violation is recorded when the driver exceeds a work-time limit:
Violation | What it means |
Off Duty Violation | Started a shift with less than 10 hours rest (or less than 24 hours for a new Work Period) |
Continuous Work Violation | Exceeded 5.5 hours (or 7 hours for SPSV/TAXI) without a 30-minute break |
Total Work Time Violation | Exceeded 13 hours of work-time in a shift |
On Duty Violation | Exceeded 14 hours on duty in a shift |
Work Period Violation | Exceeded 70 hours of work-time in a Work Period |
Violations are permanent and cannot be removed.
Break validity
A break must be 30 minutes or more to count as valid rest and reset the continuous work timer. Breaks shorter than 30 minutes count as work-time.
Modifications
When a driver changes an auto-generated value (such as the start time or location of an entry), the change is recorded as a modification. The modifications section shows:
The entry that was changed
The original auto-generated value (FROM)
The new value entered by the driver (TO)
See What Are Modifications? for more details.
Related articles
Requesting Driver Work-Time Records
What Are the NZ Work-Time Rules?
What Is Recorded in a Shift Record?