A guide to key concepts, Mobile App layout, and the Work Shift lifecycle.
Logbook concepts
Term | Meaning |
Work Shift | A record of your work day. Up to 13 hours of work-time. |
Work Period | A series of Work Shifts with less than 24 hours rest between them. Max 70 hours total. |
Work-time | Time spent driving, on Other Duty, or on breaks shorter than 30 minutes. |
Rest break | A break of 30 minutes or more. Does not count as work-time. |
Off-duty time | Rest time between shifts. Minimum 10 hours required. |
Violation | A work-time rule breach recorded in your logbook. |
See What Are the NZ Work-Time Rules? for the full rules.
Mobile App layout
Bottom navigation bar
Tab | Purpose |
Dashboard | Start and manage your current shift |
Vehicles | Add and manage your vehicles |
TSL Holders | Connect with your Transport Operators |
Logbook | View past Work Shifts |
Support | Contact Logmate support |
Menu
Tap the menu icon at the top left to access:
Reload Profile — Sync your account data
Software Licence — View your licence status
Enforcement Export — Export records for a roadside inspection
Diagnostics — Mobile App health and debug info
Sign Out — Log out of the Mobile App
Dashboard states
The dashboard changes based on your current shift state.
State | What you see |
Setup | Onboarding checklist — complete your profile, add a vehicle, connect to a TSL Holder |
Off-duty | Period summary, next shift countdown, Start New Shift button |
On-duty | Work-time countdown timers, work mode buttons (Drive, Other Duty, Break, End Shift) |
When on-duty, the dashboard title changes to show your current activity (e.g. "Driving ABC123", "REST BREAK"). Countdown timers warn you as you approach work-time limits.
Work Shift lifecycle
Every Work Shift follows this cycle:
Start → Drive / Other Duty → Break → (repeat) → End → Lock
Stage | Action | What happens |
Start | Tap New Shift | Choose Drive or Other Duty to begin |
Drive | Tap Drive | Select a vehicle and enter the odometer reading |
Other Duty | Tap Other Duty | Record non-driving work (loading, paperwork, maintenance) |
Break | Tap Break | Start a rest break. Must be 30+ minutes to count as rest. |
End | Tap End Shift | End your work day. Your rest period starts. |
Lock | Tap Review & Lock Shift | Review entries, then tap Confirm. Sends records to your TSL Holders. |
A locked shift is permanent and cannot be changed. See What Are the Work Shift States? for a full description of each state.
Each time you change what you are doing, tap the matching button. See the detailed articles for each stage: Start a Shift, Record Driving, Record Other Duties, Take a Rest Break, End and Lock Your Shift.
Vehicle type and work-time rules
Your vehicle type determines your continuous work-time limit.
Vehicle type | Continuous work limit | Break required |
SPSV or TAXI | 7 hours | 30-minute break before reaching 7 hours |
All other types | 5.5 hours | 30-minute break before reaching 5.5 hours |
The 7-hour limit only applies when driving SPSV or TAXI vehicles with no Other Duty entries and all fares under 100 km.
You set the vehicle type when you add a vehicle. It cannot be changed after saving. See Manage My Vehicles.
What's next
Manage My Vehicles — set up vehicles before your first Drive entry
Manage Your TSL Holders — connect with your Transport Operator
Your Software Licence — check your licence status